Forms & Policies

Policies, Procedures & Request Forms

Training

Policy and Procedures – Community Training

Request Form – Training Sessions

Policy and Procedures – Children with Medical Needs

Request Form – Training Session – Medical Needs

Other

Employer Attestation

Policy – Reimbursement – Supply Educators

Invoice – Reimbursement – Supply Educators

Library Policy and Procedures

Library Membership Form

Policy – Equipment Lending

Enhanced Staff Support Funding

Policy – Enhanced Staff Support Funding

Generic Program Assistant Job Description

Fact Sheet – Enhanced Staff Support Funding

Application – Enhanced Staff Support Funding

Process – Reimbursement of Enhanced Staff Support Funding

*Summer 2026 Application*

Based on the feedback provided at the Supervisor Discussion Groups, enhanced staff support funding for summer 2026 will be allocated in one payment for school age programs to use at their discretion. Please note that there is no change in eligibility criteria.

For those of you with existing contracts or new requests for kindergarten and school-age children, please complete this short form by May 13th, 2026.

Please use the following link to complete the application: https://form.jotform.com/260974890004056. You may choose to complete the form in English or French by selecting your preferred language once accessing the form.

***For Directors of Licensed Child Care Programs in the City of Ottawa***

You can readily access information to support effective communication between our programs regarding inclusion practices and policies. It is also meant for you to easily access forms as you plan for supported inclusion in your program. We appreciate the support that you will continue to provide for families.

We recommend that you download what you need as you go to ensure you’re using the most accurate form/information.

To view a document, click on the title to open it in your browser.

To fill out a form, you can download it on your computer and complete it by using Adobe Acrobat Reader by clicking on the name of the form. Forms are identified with the. Once the form has been completed, you can save it or print it and then send it to us via e-mail, mail or fax. Click here to download Adobe Acrobat Reader for free.

Terminology used

The term “Director” will be used to refer to any person in a leadership role (e.g. Director, Manager, Supervisor, Coordinator or other).

The term “Child Care Program” refers to any Child Care Centre, Nursery School and/or Home Child Care Agency.
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The term “Teaching Team” will be used to refer to any person working with the child, such as the Director, the Educators, the Home Child Care Consultant, the Home Child Care Provider or others.